Effective: January 1, 2012.

Resolution 2011-4 is a new policy with regard to records retention.  A few highlights:

  • Governing and organizational documents, including bylaws, amendments, minutes, etc. shall be retained permanently, at the Managing Agent, the Site Office, and Legal Council.
  • Most financial records shall be maintained for 7 years; audit reports shall be maintained permanently.
  • Contractual records shall be retained for 7 years past the expiration of the contract.
  • Unit files superseded by a change in ownership shall be retained for 3 years, except records associated with a waiver of rules for modifications shall be retained as long as the modification exists.
  • Etc., etc. There are many types of records and this document contains a detailed document retention schedule.
  • Unit Owners may make written requests for information and may make copies, in accordance with rules described in the policy.
  • Read the resolution for complete information.

These rules will allow Talltree South to judiciously destroy ancient documents and free up space. We don't need 1982 pool passes any more!

Open or Download Resolution 2011-4, Records Retention. [.pdf, 667.1K]

Things You Should Know

Board of Directors

The Board of Directors of Talltree South consists of five members elected by the unit owners of the Association.  The Board:

  • Plans and budgets for ongoing maintenance of the property, including setting the condominium fees to insure proper funding of the budget
  • Contracts for work to ensure proper maintenance and upkeep of the property
  • Establishes and enforces policy, rules, and regulations in accordance with the bylaws, to keep the property a pleasant place to live.

Board terms are staggered to provide continuity.  Each year, some of the seats are up for election.

The Board meets on the second Wednesday of the month at the local elementary school or other nearby location, at 7:00 PM. Meeting notices and agendas are posted on the bulletin boards for your convenience. Whether you are an owner or tenant, you are welcome at the Board meeting.

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